Exhibitor Information Center
Welcome 2017 Exhibitors!
Here you will find important exhibitor information and deadlines as well as marketing & sponsorship opportunities available to exhibitors to help you get the most out of your participation in The Quality Show. Download important dates checklist (pdf)
YOUR BOOTH INCLUDES
Included in your Exhibit Space Fees :
- All direct to dock shipment drayage costs
- 8’ high burgundy and silver back drape.
- 3’ high burgundy side drape dividers.
- 7” x 44” booth ID sign with company name and booth # hung on back drape
- (3) complimentary exhibitor registrations per 100 net square feet
(example: 10x10 = 3; 10x20 = 6)
- FREE admission to all networking functions
- FREE publicity & marketing opportunities
All other services (carpet, furniture, electric, etc.) must be ordered separately.
REQUIRED: Every booth must have carpet or floor covering. Carpet can be ordered in the Exhibitor Service Kit.
MOVE-IN / MOVE-OUT HOURS
Direct to dock shipments will be accepted per the following schedule
Thursday, October 19 8:00am - 4:30pm *600sqft Booths and Larger Freight Only
Friday, October 20 8:00am - 4:30pm
Saturday, October 21 8:00am - 12:00 noon (overtime rates will apply)
Sunday, October 22 Hall Closed - No labor available
Monday, October 23 8:00am – 4:30pm
**All exhibits must be fully installed by 4:30pm on Monday 10/23/17 – no exceptions.
There are no scheduled move-in hours on Tuesday 10/24/17.
Thursday, October 26 3:00pm – 8:00pm
Friday, October 27 8:00am - 2:00pm
All exhibitor materials must be removed from facility by 2:00pm on 10/27/17.
EXHIBIT HALL HOURS
Exhibit Hall Open
Tuesday, October 24 1:00pm – 7:00pm *Welcome Reception held on floor 4-7pm
Wednesday, October 25 10:00am – 5:00pm
Thursday, October 26 10:00am – 3:00pm
BOOTH DISPLAY RULES & REGULATIONS
The Quality Show follows the International Assoc. of Exhibitions and Events (IAEE) Guidelines for exhibition displays. Contact show management for any specific questions regarding your booth. Download Display Rules & Regulations
Height Restrictions / Hanging Banners:
The maximum height limitation on banners for The Quality Show is 16'. Most banners/signs are hung 11' from the ground to the bottom of the banner. Further information on hanging signs can be found in the Exhibitor Services Manual.
Questions? For additional information regarding height restrictions for specific booths please contact:
Rosemont Exposition Services, Inc.
EXHIBITOR SERVICE KIT (carpet is required)
DISCOUNT DEADLINE = OCTOBER 4, 2017
Rosemont Exposition Services (RES) is the official show decorator of The Quality Show. The RES Exhibitor Service Kit includes important details and deadlines for furniture, carpet, electrical, labor, shipping and other important services you may need for your booth.
Show Information can be found on page 7.
REQUIRED: Every booth must have carpet or floor covering. See page 29 for order form.
SERVICE KIT (pdf)
QUESTIONS? Contact RES at 847-696-2208
Advance shipments will be accepted at the RES warehouse beginning September 20, 2017 and must arrive no later than October 12, 2017.
Direct shipments to the Donald E Stephens Convention Center will be accepted October 19 - 23, 2017.
Shipping instructions and labels can be found on pages 63-71 of the Exhibitor Service Kit.
Plan to hand carry your items? Exhibitors can bring anything in/out on their own provided it can be carried/rolled without assistance and done from a designated parking space. The convention center does not allow vehicles to pull into the turn-around drive at the main entrance to unload.
QUESTIONS? Contact RES at 847-696-2208
DISCOUNT DEADLINE = SEPTEMBER 22, 2017
American Tradeshow Services (ATS) is the official lead retrieval vendor for The Quality Show. With ATS you have the option to rent an easy to use scanning unit or a mobile app that works on your iPhone, iPad or iPod Touch.
ORDER FORM (pdf)
Order Online: www.american-tradeshow.com
QUESTIONS? Contact ATS at 985-809-0600, dial 1
LIABILITY INSURANCE (required)
INSURANCE DEADLINE = SEPTEMBER 29, 2017
Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. As a standard requirement for all The Quality Show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing.
Your certificate of liability insurance MUST include the following:
- Policy Limit: Minimum policy limits of $1,000,000 per occurrence
- Additional Insured: BNP Media (producers of Event) and Donald E. Stephens Convention Center (location of Event) must be named as additional insured.
- Policy Dates: Your insurance must be in force during the lease dates of the event, October 24-26, 2017.
- Certificate Holder: BNP Media 155 N. Pfingsten Road, Suite 205 Deerfield, IL 60015
How do I submit my form? Forms are accepted by Email. Email your proof of liability insurance to Rachel at email@example.com. Be sure to include the exhibiting company name and 'The Quality Show' in your message.
NOTE: Proof of insurance is require ONLY in the year your company is exhibiting at The Quality Show. Please instruct your insurance company BNP Media should NOT be added to your automatic renewal.
EXHIBITOR REGISTRATION (required)
Exhibitors Required to Register Online
Exhibitor badges provide access to the exhibit floor before, during and after hall hours and distinguish from other attendee badge types.
Each exhibitor receives (3) exhibitor badges per 100nsf of exhibit space.
(Example: 10x10 = 3, 10x20 = 6)
Above and beyond your complimentary allotment, Exhibitors can purchase additional badges for $10/each through 10/13/17 and for $15/each from 10/24/17 and on-site.
QUESTIONS? For assistance or to have your exhibitor code resent, contact:
DIRECTORY LISTING (required)
PRINT DEADLINE = SEPTEMBER 9, 2017
Exhibitors of The Quality Show receive a company listing in the on-site show directory and mobile app. A standard listing includes company name, address, phone number, website, booth # and 100-word company profile. Logo upgrade available.
Specific instructions will be emailed to each exhibitor or upload here.
After September 9, company listings will be printed in an addendum.
SPONSORSHIP & MARKETING OPPORTUNITIES
Increase your exposure at The Quality Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of quality engineers and manufacturing professionals.
PRESS & MEDIA EXPOSURE
One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the Show. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.
The Quality Show offers exhibitors several effecitve (and FREE!) ways to help get your company & brand out to the media.
- Post Your Company Press Releases on Event Website –
The Quality Show will post your company press release to the Press section on the event website (no charge). We invite you to submit your press release concerning new product announcements, important company news or any features regarding your show participation.
- Share Your News with the Invited & Registered Press –
BNP Media has several publications under the Manufacturing sector. We are also very lucky to have a great relationship with the Coordinate Metrology Society (CMS), Underwriters Laboratories (UL) and other media outlets. Many of them are working on their pre-show issues and planning show coverage, we recommend you connect with the editors with your press material and also invite them to visit your booth at the Summit.
- Drop off Media Kits in the On-site Press Office –
We encourage exhibitors to bring display company information in the Press Room for media access. Up to 25 press kits may be dropped off in the Press Room on-site. We suggest you have copies on hand in your booth as well in case a reporter stops by. The press room will be open to working members of the editorial press. Have an interview scheduled? You are welcome to use the press room for those meetings.
Media & Press Manager
The Quality Show
SHOW MARKETING COLLATERAL
VIP CUSTOMER CODE
Exhibitors have a custom discount code available to them to extend a FREE registration to customers for The Quality Show when they register by October 17, 2017. Exhibitor VIP code is "VIP" + booth #. Example: booth 100 = VIP100. The exhibitor with the most attendees that register using their custom code will win $2500 in sponsorship dollars towards the 2019 Show. If you would like to create a custom web ad with your VIP Code contact Katie Johnson at firstname.lastname@example.org If you need any assistanct using your code to you please contact Dani Deering at QualityShow@executivevents.com.LOGO & CUSTOM WEB AD
The Quailty Show logo as well as customized tile ad with your booth number or banner with VIP code for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show. Contact Katie Johnson at email@example.com for your custom web ad.
Exhibitors have opportunity to request the pre-show and post-show registration lists (included in your exhibit fees). Let attendees know you'll be exhibiting at the show and invite them to your booth as well as post-event follow up.
Download pre-show list request form | post-show list request form.
TRAVEL & DIRECTIONS
Donald E. Stephens Convention Center
555 North River Road
Rosemont, IL 60018
Parking - A public parking garage ($13.00) is located behind the Embassy Suites (across street from main entrance) and connected via skywalk. The Quality Show does not validate parking.
Airport Shuttles - All hotels in The Quality Show room block offer complimentary airport shuttles from O'Hare International Airport.
The Quality Show has secured discounted room rates at several hotels conveniently located around the Convention Center.
For your protection, only book through our official housing partner onPeak. Avoid companies falsely posing as a partner of the Show.